Creating an Outlook Signature

Summary

Instructions on how to create an Outlook signature.

Body

Overview

This article will show you how to create or edit, an Outlook Signature in both the Outlook Desktop Application and Outlook on the Web.

Instructions

Expand a section below to view step-by-step instructions for creating an Outlook signature in the desktop app or OWA. 

Outlook Desktop Application Instructions

1: Select New Email.
Select new mail option


2: Select the Message tab in the new email window.

Select message tab


3: Select the Include drop down menu and then select the Signatures... option.

Include option then click signature


4: Select the New option if you want to make a brand new signature. If you have an existing signature you wish to edit, select it in the Select Signature to Edit box.

Create new signature

 

5. A dialog box will appear where you will enter in the name of the new signature and press OK.

Enter in new name of signature

 

6. Once you create the new name of the signature, ensure you select the signature you wish to edit in the Select signature to edit and then you may begin editing the signature in the text box below the Edit Signature heading.

Select signature and begin editing signature in text box


7: Once you have made the desired edits, select Save. 

Select save when done editing


8: Select when you want the signature to be applied to emails, such as for new messages and replies/forwards, and then select OK.

Select when signature applies

Outlook Web App (OWA) Instructions (if you use a web browser to access Outlook)

1: Select the Settings icon, the gear icon in the top right hand corner.

 Select the settings icon, the gear, in the top right hand corner.

 

2: Select Account and then Signatures.

Select Account and Signatures.

 

3. Under Email Signature, if you need to make a new signature select + New Signature. If you have an existing signature you wish to edit, it from the drop down menu.

Select New Signature if you need to make a new signature or select the drop-down box to edit existing signatures.


4: After creating a new, or selecting an existing signature, you can edit it in the text box.

Edit the signature in the text box


5: Select when you want the signature to be applied to emails, such as for new emails and replies/forwards, then select Save.

Select when signature is applied and then select save.

 

Troubleshooting

Still have questions?  Complete a service offering on the Outlook Email Services Page or contact the Technical Service Desk at 410-777-4357.

Details

Details

Article ID: 147792
Created
Tue 10/24/23 12:56 PM
Modified
Tue 1/6/26 9:42 AM
Audience
Target audience for article content.
Students
Faculty
Staff

Related Services / Offerings

Related Services / Offerings (1)

Outlook Email
The Microsoft Outlook Client is available on all college issued desktop and laptop computers. This facilitates management of college related email communications, a calendar, and meeting scheduling.