Overview
The Outlook Desktop Application and Outlook Web App (OWA) can be utilized to create in-person or online (Teams) meetings. The default online meeting setting has been updated to disable online meetings by default. If online meetings are still being selected automatically, follow the instructions below to change this setting.
By default, Teams meeting information is not present when creating an event in the Outlook desktop application. Select Teams Meeting to create an online event.
By default, the Teams meeting toggle is off. Toggle the Teams meeting option to create an online event.
Instructions
Follow the instructions below to change the default online meeting behavior in Outlook.
- Open Outlook, and select File > Options.
- Select Calendar and navigate to the Calendar options section.
- Check or uncheck the Add online meeting to all meetings box depending on the desired behavior. Select OK.
- Checking the box will automatically add the Teams meeting option to all calendar events that you create in the Outlook desktop application on your AACC issued device.
- Leaving the box unchecked will not automatically create a Teams meeting, however, you will be able to manually select Teams Meeting when creating an event on your AACC issued device.
![Outlook desktop calendar settings.](https://aacc.teamdynamix.com/TDPortal/Images/Viewer?fileName=a53afe5b-f5e6-42ba-905f-efb5f744f568.png&beidInt=433)
- With the Outlook application open, select Outlook from the menu bar and then select Settings.
- Select Calendar under the Other heading.
- Select Configure next to Add online meeting to all events.
- Toggle the radio button Add online meeting to all meetings.
- Selecting the option will automatically add the Teams meeting option to all calendar events that you create in the Outlook desktop application on your AACC issued device.
- Leaving the option unselected will not automatically create a Teams meeting, however, you will be able to manually select Teams Meeting when creating an event on your AACC issued device.
![Mac Outlook calendar setting](https://aacc.teamdynamix.com/TDPortal/Images/Viewer?fileName=06250f34-edd5-469d-835f-0b4aef04e53e.png&beidInt=433)
- Sign in to OWA by selecting the Outlook Email button in the MyAACC Portal.
- Select the Settings gear in the top right corner and then select Calendar.
- Select Events and invitations.
- Check or uncheck the Add online meetings to all meetings box.
- Checking the box will automatically add the Teams meeting option to all calendar events that you create in OWA on any device.
- Leaving the box unchecked will not automatically create a Teams meeting, however, you will be able to manually select the Teams meeting toggle when creating an event any device.
![OWA calendar settings](https://aacc.teamdynamix.com/TDPortal/Images/Viewer?fileName=7e9ca2a7-1817-4894-91eb-a7012f2fb337.png&beidInt=433)
Additional Information and pictures go here
Troubleshooting
Still have questions? Contact the Technical Service Desk or request assistance using the Outlook Email service page.